Organizing an event requires quite a bit of planning, as you’ll need to arrange every detail to perfection before the big day arrives. Luckily, there are companies that specialize in helping people plan events, whether they’re corporate conferences or weddings, so they can ensure everything goes off without a hitch. Read on to learn more about the benefits of event booking with Ungerboeck.
1) Organizational Support
Getting someone else to book your event space for you means you don’t have to deal with that hassle, freeing up your time to focus on other parts of your business. If you want help finding new clients or making decisions about which services are right for you, then hiring a manager will give you more time and perspective. You may also be able to take advantage of event rentals software and other tools provided by management companies that can help with tasks like staff scheduling or online payments. All those things will add up over time to make managing your event space easier than handling it yourself. And, who knows? It might even keep some miscellaneous mistakes from being made!
For example, if you’re running out of room in your venue and don’t know how to tell your vendors, they could show up with equipment that doesn’t fit or not enough tables. Having someone experienced in booking events manage your business gives you peace of mind knowing everything is taken care of so all you need to do is show up and enjoy yourself!
The Three S’s: Another reason why working with a company makes sense is because they have systems in place for tracking important information like security deposits, late fees and final payments—all details that are hard to remember when juggling so many other details during an event planning process.
1. Professional Staff
When you book your event space through a management company, you’re working with people who are professionals at handling event planning and logistics. You don’t have to worry about coordinating a group for tasks such as sound and lighting; it’s all taken care of for you. Having professionals on staff means that you can put your focus into what matters—your attendees—and still have peace of mind that everything else is being taken care of by experts. It also means you can trust in their experience to help make sure your event runs smoothly and everyone has a great time.
A professional event planner can also work with you to find venues that best suit your needs, so you don’t end up paying for unnecessary extras or spending money on venues that aren’t a good fit. And because they handle day-to-day operations, there will be no last-minute scrambling when it comes time to prepare or host your event.
2. Luxury Amenities
One advantage that event space management companies have over venues is access to luxury amenities such as golf courses, fitness centers, and day spas. Most hospitality managers never get to enjoy these perks on a daily basis, so getting them at your next meeting or event can really be like hitting the jackpot for your colleagues.
While not all companies will get access to luxury amenities when they book with a venue management company, there’s usually room for negotiation – and in some cases it might even be free! Of course, if you do have access to those extra amenities (and you don’t take advantage of them), it might signal a lack of enthusiasm to those who accompany you on trips. Ahem… just sayin’.