Did you know your email signature plays a pivotal role in your branding efforts? The name and sign-off at the end of your email or message isn’t any simple text. It reveals some vital information about you, such as your contact details, your job title, website, and other info that you like to include.
Gmail mail system lets you create various email signatures — one for your personal emails and the other for your work-related messages. You can also choose when these signatures should appear at the footer with every email you send.
Here, we will talk about how you can set up, change, and add different Gmail signatures. So, let’s get started.
How to access your Gmail signature settings:
To go to your Gmail signature settings using a desktop browser, click the cog-shaped icon given at the top right corner of your screen. Once done, click the “See all settings” from the pop-up window.
Once you’re in settings, let the option be in the default “General” tab. Then, keep scrolling down until you find the section — signature settings.
If you don’t have any previously created Gmail signatures, you can select the “Create new” option.
How to create an email signature in Gmail:
Select and click the “Create new” option. You will get a pop-up window asking you to enter a new signature name. You can choose any name that’s relevant to your goals.
Once you have entered the name, you’ll get a new box appearing in your settings section. This box lets you create your free email signature for Gmail.
Simply click this box and start adding your text.
The section lets you change the text size by clicking on the “Ts” icon given at the bottom of the compose option. You can also change the font by clicking on the same option and changing the signature format to bold or italic with the help of edit tools.
As far as character length is concerned, you can add up to 10,000 characters to your signature.
Adding a website link to your signature
Email signatures provide an excellent opportunity to add clickable links to boost traffic to your site, blog, or social media profiles. Place your link where you want it to appear, and then click the hyperlink icon (in a paperclip shape) at the bottom of the box.
As you click, a pop-up window will appear. Enter the link and the anchor text. Unless you go over the character limit, you can add as many links as you want.
How to add an image to your Gmail signature
To add an image to your Gmail signature, all you need to do is click the “Insert image” icon. It will open a pop-up window prompting you to choose an image from a web address, Google Drive, or upload a file from your system (computer).
Choose an option to add an image to your Gmail signature.
How to change the default settings in your Gmail signature
If you want your email signature to be automatically created every time you send an email, you need to change the settings accordingly. When you go to the signature compose box, you will find an option named “Signature defaults.”
If you use the drop-down menu for the option “For new emails use,” your newly created signature will appear on the list. Click and select it. You can also add your email signature to each email you reply to or forward using the same method.
Once done, scroll down at the bottom of the page and click the “Save changes” option.
Changing your signature in Gmail
Anytime you think that your signature requires changes, head back to the signature settings section and choose the “Create new” option. Then, add the new signature the same way you added the signature previously.
Once you choose the option, you will see that different signature options appear in the list. Click the drop-down menu to change which one should be the default signature.
How to switch between signatures while composing an email
Do you know you can swap your default email signature for an alternative one? Yes, you can do it while writing an email. Here is how — click on the pen-shaped signature icon given at the bottom of the compose window. This will provide you with choices to switch between different signatures.
Tips to add your signature in the Gmail app on iOS devices
A signature can be added to any emails you send from your Gmail app on iOS devices like iPhones or iPad.
All you need to do is, tap on the three lines menu at the top left corner of your screen. Then, scroll down to find the “Settings” option and tap it.
Click your Gmail account appearing at the top of your screen. Next, click on the “Signature settings” within the next setting menu.
Toggle “Mobile signature” to on and compose the things you would like to appear in the text box.
You can edit or turn off your mobile signature by following the same method.
Tips to add a signature in the Gmail app on Android devices
Adding a signature in the Gmail app of an Android device is also simple. You have to tap the three lines menu, scroll down at the bottom, and tap on “Settings.” Choose your Google account and tap “Mobile Signature.”
Add the text and tap “Ok.”
Benefits of a sound email signature
Every signature has a purpose of fulfilling. Here are some benefits of a good email signature you can leverage.
Brand and identity awareness: Creating your business signature can help you make your brand easily recognizable among your customers. On the other hand, having a professional signature can help people recognize you quickly as an employee or employer.
Adds value: Adding a signature to your emails boosts the value of the email. For example, if you are sharing a business email with your clients, your signature shows that the content is valid and from a trustworthy resource.
Conclusion
Adding an email signature to every email you send shows how authentic as a brand and individual you are. It often leads to increased traffic as people find it easy to approach you through your signature. It also reinforces your image as a brand leaving a positive impression on your recipients.
In short, by creating a well-designed email signature, you boost your brand recognition among recipients who receive your email. Also, there are hundreds of email signature templates design that you can use to create an impressive signature.